Start A Therapy Practice Podcast

Rachel is a board-certified music therapist with a B.A. in Communication Disorders from Truman State University and a M.A. in Music Therapy from the University of Iowa. She owns a private practice in Texas called Music Therapy Services of Austin. Rachel employs other music therapists, treats a variety of diagnoses, and works with all ages from pediatrics to geriatrics. 

 Here is what you will learn:

  • What is Music Therapy
  • How she markets her practice
  • Who to network with
  • What she uses to invoice clients
  • How a website should look
  • Other revenue streams that are not one on one treatment
  • How she set up her web page
  • The importance of having a picture or video of yourself on your webpage to make it personal
  • Setting up an open house at someone else's business to promote your services
  • How she finds new clients
  • How she deals with insurance
  • What music Rachel is into
Direct download: 014_Rachel_See_Libsyn_Ready.mp3
Category:general -- posted at: 6:52pm CST

In this episode I had the opportunity to talk with Cyndee Bowen, a speech therapist who owns a private practice in Florida.   She knew she wanted to pursue a private practice right out of graduate school.  She became an independent practitioner in 2009, and in 2012 decided to take it to the next level and open a brick and mortar clinic.  Her private practice has been a success, and she is here to share some of her wisdom with you. 

 Here are some topics we cover:

  • billing insurance
  • marketing
  • practice management software
  • using debt to start a practice
  • having a niche
  • importance of a website
  • ASHA Private Practice Institute
Direct download: 013_Cyndee_Bowen_MP3_Ready_for_Libsyn.mp3
Category:general -- posted at: 6:04pm CST

Amanda is from the United States but currently lives in London where she created the website. Amanda helps healthcare practitioners have an online presence and market their business online.
Here are some topics we cover:
  • What Facebook does with your posts to make money and limit your exposure
  • Her suggestions on how to start a private practice or solo business 
  • How being an expert in a specific area can lead to entrepreneurship
  • How she overcame the fear of being a solopreneur
  • How her tech skills combined with her interest in health and beauty led to self employment
  • Therapy business ideas beyond trading your time for dollars
  • The importance of an online presence for your private practice
  • Why you need to collect email addresses to promote your private practice
  • Creating a website for your practice is easier than you think
Direct download: 012_Amanda_Cook_Private_Practice_Internet_Presence.mp3
Category:general -- posted at: 7:48am CST

I have received many questions from therapists that I want to present in this Podcast episode. I bring my wife Jennifer on to help out. Be sure and listen all the way to the end because I tell you what I do when doctors call me wanting information quickly about a client we serve. You will definitely want to scroll to the end of this post at for some great links that I mention in the podcast and a picture of the marketing poster I mentioned.

Here are the topics we cover:

  • Marketing poster and the QR code used on it
  • What to do when the doc calls needing fast information on a client
  • Shark Tank and the Entrepreneur Therapist
  • How to let a client know you are tired of sitting in poop in their house
  • Automatically be informed when Medicaid or Insurance is accepting new providers
  • What type of screenings my clinic does and what I recommend
  • What to do if a client switches providers and brings their previous evaluation report to you for treatment
  • What insurance providers are doing now with Prior Authorizations
  • Do you rent your therapy gym for events such as birthday parties?
  • What to do when a client doesn't pay for your services
  • Sissy Dog and Miss Kitty
Direct download: 011_Therapists_Questions_And_Answers.mp3
Category:general -- posted at: 10:50am CST

Kim Lewis is a Speech Therapist who does solo private practice. She treats pediatric clients in thier homes, daycares and schools. Kim also has a very helpful website at You will learn how Kim got started and how she markets her private practice. Allow Kim to peek your interest in developing a product that relates to the type of therapy you do.

Kim is a very innovative therapist that has allowed her talents to bring other forms of revenue to her private practice.

Direct download: 010_Kim_Lewis_-_Speech_Therapist.mp3
Category:general -- posted at: 7:11pm CST

Direct download: 09_009_Start_A_Therapy_Practice_-_An.mp3
Category:general -- posted at: 3:12pm CST

I coaxed my wife Jennifer into the cloffice (that's part closet part office) to sit down for an interview.  You have heard of the better half, well she is more than that to me.  If you so desire you can go to this post and see a lovely picture of Jennifer and I.  She is the one that makes it lovely, not I.

In this interview you will hear her take on the following:

What type of personality traits do you need to run a private practice

What she thinks are the best marketing tools that we use

How to start off

How to choose a location

Opening a therapy practice is hard work but worth it

What our kids have learned from our private practice

There may be a funny blooper or two placed after the music at the end

Direct download: 08_008_My_Wifes_Take_On_Opening_A_Therapy_Practice_-_Shes_an_O.T..mp3
Category:general -- posted at: 10:59am CST

Ideas of where to do therapy without owning or renting a physical location. Also tips I learned from my recent presentation. I also throw in a productivity tip and ask your help with a survey that you can learn a lot from.

Direct download: 007_Needs_Levelator_mp3_ready_for_Libsyn.mp3
Category:general -- posted at: 6:37pm CST

006 Therapy Private Practice Marketing and Referrals - Part 1

This is the first podcast episode about marketing and referrals for your private practice. I have also created a downloadable PDF file that further explains marketing and getting more referrals for your private practice.

Some of what you will learn in this podcast:

  • Who the most important person is in your marketing plan
  • What to do if you are just starting
  • People you need to market to
  • The most important type of person to be when marketing
  • What to put on your business card
  • What to put in your brochure
  • Who is your target audience
  • Social Media marketing
Direct download: 006_Therapy_Private_Practice_MP3_Use.mp3
Category:general -- posted at: 6:39pm CST

The Affordable Healthcare Act or Obamacare will affect everything in the next few years and it is not going away.

Here is what you will learn in this Podcast

  • What I learned at little known Healthcare meetings
  • What are Medical Homes
  • Who are the people pulling the strings in this system
  • What to expect as a consumer
  • What to expect as a doctor
  • What to expect as a therapist
  • Will reimbursement rates go down
  • Will my insurance premium go up
  • What steps can I take now
  • Concierge and Cashed Based Medicine


A quote I found regarding medical homes in AR--they were talking about adding hip and knee replacement and congestive heart failure but of course these quotes will apply to all.

(1) The type or types of small businesses that will be directly affected by the proposed rule, bear
the cost of the proposed rule, or directly benefit from the proposed rule. Health Care providers providing services for conditions covered under episodes included in the Arkansas Health Care Payment Improvement Initiative.
A description of how small businesses will be adversely affected. Some health care providers may benefit from the episode performance payment model, while those providing services that do not meet certain cost and quality standards will see reduced provider revenue. Impact to any individual provider will depend on the provider's behavior and performance.

go to this link and when you see "want more details on changing Medicaid regulations" pop up in the window that changes.

* The federal government has promised to pay the full cost of expansion until 2017. By 2020, states would shoulder 10 percent of the costs.
    Medical home explanation with links. For them
Wikipedia explanation of Medical Homes
US Department of Health and Human Services Medical Home explanation
Wisconsin Medical Homes
North Carolina Medical Homes
Medical Home Implementation by State by the American Academy of Pediatrics
Health Care Reform and Medical Homes at the American Academy of Pediatrics Website
American College of Physicians
      Helps doctors understand and set up a Medical Home. Lots of info here
Deloitte Center for Health Solutions Study on Medical Homes
Concierge Doctor
    Doctors can join to do this here
Wikipedia - Concierge Medicine
Concierge Medicine Journal
     Good blog to subscribe to keep updated on
Direct Access Laws per Physical Therapy
   Proposed changes in the Hippocratic oath...Scary stuff from Physicians for Reform
Video of the Arkansas Health Connector to the Health Exchange - Created by Arkansas Department of Health
Government Seeking Inclusion of "Social and Behavior Data in Health Records" Article

Direct download: 005_The_Future_Of_Healthcare.mp3
Category:general -- posted at: 11:59am CST

What You Will Learn in this Podcast:

  • Specifics of what you need in a treatment note
  • How to set up a treatment note template
  • What notes need to have in case of an audit
  • How to minimize time writing notes
  • Why you need to stop handwriting notes
  • Why, as a newbie independent clinician,  you don't need to pay monthly fees to a note writing software companies

Links Mentioned

Scott's Therapy Note

Direct download: 004_Treatment_and_Progress_Notes1.mp3
Category:general -- posted at: 7:10am CST

Tasks and activities that a therapist needs to start doing and thinking about whether you want to start a private practice today or years down the road

Direct download: 03_003_Where_to_Start.mp3
Category:general -- posted at: 4:01pm CST

In this Start a Therapy Practice Podcast. I walk you through our insurance billing process and give you definition of terms and billing tips to get started

Direct download: 02_002_Billing_Walk_Thru_Done.mp3
Category:general -- posted at: 7:21am CST

This is a brief launch episode where I introduce myself and give some background of how I got started with my private practice and grew it into two brick and mortar clinics. I also let you know what to expect in future episodes. 

Direct download: 01_001_Inaugural_Start_a_Therapy_Pra.mp3
Category:general -- posted at: 6:18pm CST