Start A Therapy Practice Podcast (general)

Allow me to get a little personal. Often we tend to want to despair but, there is opportunity in any situation.


I have a few tips in this podcast on what to set in place now to improve your future situation.


You can watch the video of this podcast HERE where I also give a tour of my victory garden and where you can sign up for my free upcoming webinar. 

Direct download: 2020-05-08_Audio_Only_Edited.mp3
Category:general -- posted at: 10:16am CST

I'm going to suggest that we need to set radically big goals some goals that are pretty far out there that would really stretch us to achieve that goal because here's the key.
Our brain can't work on figuring out how to achieve a goal unless we put it into our brain. Goals not stated and written down are dreams that don't get accomplished. 
Have a listen for my thoughts on setting and achieving goals. 
Direct download: 2019-12-30_Goals_and_Assessing_Last_year.m4a
Category:general -- posted at: 1:05pm CST

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Jayson Davies is a school based Occupational Therapist with a Podcast and a ton of tools and resources. Listen in as we talk about school based therapy and how he can help you be a better therapist and get CEU's by listening to the OT School House Podcast.


Jayson has some great resources. I really like his guide to OT practice guidelines for school therapy and his gray space paper package. Both of these and more are FREE HERE.


I had the privilege of being a guest on the OT School House Podcast. Have a listen HERE.

Category:general -- posted at: 1:42pm CST

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Mandy Chamberlain is an Occupational Therapist and the founder of Seniors Flourish. Listen in to see how Mandy can help you be a better therapist and have a better business through her recommendations for treatment of adults and seniors.


If you join Mandy's Learning Lab using this link HERE you will receive my ebook ($40 value) on how to start a therapy practice for free. Just email me a screen shot of your purchase and I will send you the ebook. You must use the link provided on this page to get my ebook.



Mandy started the Seniors Flourish website and podcast after spending too much time searching around the internet to find reliable treatment ideas. In true entrepreneurial fashion she saw a need and filled the need. Her Seniors Flourish website now helps therapists like you know what to do when it comes to treatment.


Mandy is very active on social media. Be sure to follow her and subscribe to her podcast:


Facebook              Instagram


Pinterest               Her Podcast


Direct download: 87_Seniors_Flourish_With_Mandy_Chamberlain.m4a
Category:general -- posted at: 10:45am CST

I recently did a consultation with a therapist who will be opening his therapy business this year. This is what I told him. 


Be sure to join me on an upcoming FREE webinar where I share how to start your therapy practice the right way.


Register for the Webinar at 
Find out more about the Academy of Private Practice at
Direct download: 2019-01-14.m4a
Category:general -- posted at: 7:51am CST

Direct download: 2018-12-12_Wide_Edited.mp4
Category:general -- posted at: 4:55pm CST

St. Nicholas was a real person. Here's a little bit of history and how it applies to you as the owner of a therapy practice.


You can learn more about the real St. Nick here





Direct download: St._Nick_Audio.m4a
Category:general -- posted at: 3:18pm CST

Mandy Chamberlain MOTR/L has over 15 years experience working in a variety of diverse settings including home health, outpatient, SNF and inpatient.


She shares therapy ideas and resources through her website, and the Seniors Flourish Podcast. She has also developed a membership for OT practitioners and students to help with mentorship and streamline evidence-based therapy with resources and treatment ideas.


Mandy is passionate about helping OT practitioners and students be the best they can be when working with older adults.

Direct download: 8720Seniors20Flourish20With20Mandy20Chamberlain.m4a
Category:general -- posted at: 9:40am CST

Therapy Biz Blitz - Stories, tips and insights to improve your private practice game in about 10 minutes. As I go about my day I record thoughts that are going to make you better at life and private practice. It's like Instagram stories in audio format.
Follow on me on Instagram and Facebook. My handle is Star aTherapyPractice - Go to the website for free tools, actionable articles and videos -  ebook, Academy.
The moment you chose to start a therapy practice you chose to play a significantly larger game than any game you've played before. 
Direct download: 003.m4a
Category:general -- posted at: 5:57pm CST

Sound Health Music, in San Diego is Kat Fulton’s private practice. She also has a continuing education website She has been a keynote speaker at conferences and is a team builder for Forturne 500 companies. Kat also helps people like you launch their expertise into the world profitably, practically, and successfully.


No matter what type of therapist you are, this podcast will give you insight and motivation to take your business and your skills to the next level. If you want to learn how to start a music therapy practice or any type of therapy practice this episode is a great place to start.


Here is what we cover:

  • How Kat became a Music Therapist

  • Why and how she started a private practice

  • How she juggled her practice and launching a continuing education website

  • How you can teach a course on Kat’s continuing education website

  • How to position and market yourself as an authority in your geographical area

  • How to pitch yourself to another authority like

  • How Kat marketed her new private practice location

  • What to have on your practice website

  • How to diversify your practice revenue stream

Check out the links we mention HERE

Direct download: 048_Kat_Fulton.mp3
Category:general -- posted at: 9:30am CST

Paul Potter is a physical therapist who has been in private practice for over 30 years. His practice specializes in manual orthopedic rehabilitation and medical fitness programs for special populations. I spoke to Paul when he was in the process of selling his practice in order to go on a different adventure in his life: helping other PT's start and run their own therapy practice.

Paul has his own podcast called the Functional Freedom Podcast where he interviews other leaders on practice issues and strategies to facilitate the professional effectiveness of therapists.


Paul gives an awesome marketing tip that generates almost an

80% conversion rate of prospective customers to actual customers.

You can download the tool he uses to do this for free in the show links below.


In the world of start ups, having a mentor is essential. Paul had strong mentors early in his career, and now he is offering his services for mentor-ship.

Paul's motto is "win the day and finish strong." Listen in to this episode and learn more!


Here is some of what we cover:

  • How Paul started slow and small

  • Why it is important to have a specific niche

  • How to determine your niche

  • Timeless principals of marketing a practice

  • The importance of relationships in your marketing strategy

  • What to do about your competition

  • How to pick up business skills to start and run your practice

  • How to get more referrals

  • Tracking referrals - how and why

  • Paul's gold star referral generating tool that has an 80% conversion and get it for free below

  • Paul's PT Pad App that he developed to help PT's do their job faster and better

Direct download: 028_Paul_Potter_PT_-_Risk_and_Freedom_in_Private_Practice.mp3
Category:general -- posted at: 10:57am CST

When I first read about Angela Hanscom and her Timbernook camps I thought here is an OT after my own heart.  She really thinks out of the box and has been super creative with her private practice.  She has developed a business that is not the typical private practice business model.
Then I learned that she helps other therapists do the same thing and she now has a growing business.  At that point I reached out to her to see if she would join me in a podcast.
She licenses her outdoor camp to other therapists and professionals so that they can run one in their own geographical area, wherever that may be. She provides a turn key, start to finish package that others can use.
Here is what you will learn:
  • How she started
  • She didn't start with a business in mind - rather service to others
  • How she sets up a camp
  • How she scaled her idea to a business
  • The therapy philosophy of Timbernook camps
  • Why Timbernook camps sell out so fast
  • Where Timbernook camps can be hosted - No you don't need to own 20 acres of land
  • What  her Timbernook core business team looks like
  •  How she put her family first and worked her business around that priority

Thanks for listening,
Scott Harmon

Please Click HERE to Leave me a Rating in itunes!

Direct download: 020_Angela_Hanscom_-A_Different_Therapy_Practice_Business_Model.mp3
Category:general -- posted at: 7:42pm CST

"Average people see money through the eyes of emotion. Rich people think about money logically."

This is a quote from an article at Yahoo Finance.

Fear is an emotion which can cause you to think  illogically. This episode will give you some specific insight on business skills and whether you have what it takes to run a private practice or not.  If you already own a private practice, then you will learn some specific techniques on how to think about business and some tips on how to run your private practice well.

I think you will find this information as inspiring as I did.  Please leave a comment about how rich people think differently and how you try to implement that way of thinking.

Here is what is covered in this episode:

  • The business skills you need to run a private practice
  • Take the test to determine if your private practice idea is a good one
  • How to determine if your private practice idea will work without taking a risk
  • Who should you ask to see if your private practice is a good idea
  • Should you get a business degree
  • The Entrepreneur mind- how it works and how yours should work
  • What type of business model you should consider
  • Maslow's hierarchy and your private practice
  • What numbers you should track and when you should  track them
  • Is there such a thing as a bad customer
  • Other ways rich people think
  • Is money the number one motivator

Yvette McCoy is a Speech Therapist in private practice in Maryland. She has a brick and mortar clinic called Speak Well Solutions that provides Speech, Occupational and Physical therapy. Yvette has a great attitude toward her private practice and delivers a fun and insightful interview.

Here is what we cover:

  • How she "accidentally" got into private practice
  • Why she partnered with an OT and how she set that Partnership up
  • What her biggest marketing tool is
  • How she shamelessly markets her practice to local doctors - Learn her one tip that will be huge for your practice marketing
  • How she pays the therapists she hires
  • What tools she uses for billing

James Lomuscio

I "met" James on Twitter using the #bizpt hashtag. I checked out his website and was intrigued by his tools for private practice therapists there. I thought you might be interested too so I invited James to visit with me about what his service offers. is a patient relationship management solution for therapists designed to help you
strengthen your relationship with patients. In this episode, James shares with us how this tool can help your private practice reduce no shows using text messages and emails which are automated and configurable.

Hability gives you the power to create one or more communication plans for your patients, and Hability automatically follows-up with each patient during and after their course of care. Each message is completely configurable, ensuring scheduled messages reflect your voice and your clinic's brand.

Hability is not just for PT's.  Any private practice therapist would benefit from this service.

Direct download: 018_Yvette_McCoy_and_James_Lomuscio.mp3
Category:general -- posted at: 11:17am CST

I love different sauces, don't you? In my fridge there is Tiger Sauce, many different salad dressings, chili sauce, Tapatio, and one of my favorites, Show-Me Bar-B-Q Sauce.  You can really create the best meal with that special, secret sauce.

There's a secret sauce to managing a private practice too.  This secret is called productivity, and it's is all about learning to harness and control your time.  To run a successful private practice, you absolutely must learn to be productive.

If you leave a productivity tip in the comments below you will have a chance to win a FREE copy of my E-book to be given away May 24, 2014.

I have been very excited about this episode because it is one of the best ways I can help you make a positive change in your private practice and in your life. In this podcast, I will share some philosophical thoughts on productivity and some very practical tips and tools that you can use to improve your productivity. You will definitely want to check out the links at the end of this post.


Here are some of the insights you will learn:

  • How productivity helps you reach your ultimate goal with your practice
  • The secret to scheduling success
  • What tasks you should delegate to others
  • Evernote is the secret ingredient in the secret sauce
  • How I use Evernote
  • How I use Siri
  • How I use email
  • Life habits that make you productive and successful
  • Screen capture for productivity
  • Bluetooth your learning capacity
  • How service to others fulfills you as a person
  • Why productivity is important to make you a better servant
  • The servant of the servants of God
  • Duty is not a four letter word
Direct download: 017_Productivity_-_Secret_Sauce_to_Marketing.mp3
Category:general -- posted at: 11:59am CST

Rachel Wynn is a private practice Speech Therapist with an award-winning blog at Rachel worked in a nursing home setting and became disillusioned with what she saw there. Her entrepreneurial husband encouraged her to step out into private practice so she finally took the leap. After discovering her niche, she soon figured out that even though she loved what she was doing she was not able to make money doing it. She had to pivot and go in a different direction. She actually went in a few different directions. You will want to hear how an entrepreneur therapist isn't reactive but proactive in taking her private practice in new and exciting directions.

Here are some topics we cover:

  • How to fail and succeed at networking
  • Evidence based practice tools
  • Your website may have a problem
  • Importance of presentations and community events
  • The "Why" of your practice and how it makes a difference
  • The Area Agency on Aging tool
  • Private Practice is not just one on one treatment
Direct download: 016_Rachel_Wynn.mp3
Category:general -- posted at: 9:29am CST

Aaron LeBauer joins me to discuss cash based therapy. He and his wife own and operate a cash only PT practice.

Aaron started a massage therapy business in 1999.  He decided he needed more knowledge and expertise on the body and how it worked so he went to PT school.  As a student, he figured out quickly that he did not want to work in the corporate world of PT because he wanted to give more individualized care to his patients.

Besides running his own cash based practice, Aaron now helps other therapists learn how to start a cash only practice too.

I love Aaron's attitude of simplicity both in life and in private practice.  It's definitely an attitude that builds success.

Be sure to check out the links at the end of this post which are mentioned in our conversation.

Here are some of the subjects we cover:

  • How to begin and nurture relationships that will bring you referrals
  • What to do if you are just starting a private practice
  • Specific information to have on your website to bring in customers
  • How to optimize your practice website so people can find you
  • A great marketing tip on how to follow up with clients you discharge
  • Different types of marketing and which types you should use
  • What Aaron uses for therapy notes
  • What tools Aaron uses for billing a client
  • Useful scheduling tools and apps
  • ...More
Direct download: 015_Aaron_LeBauer_PT.mp3
Category:general -- posted at: 11:54am CST

Rachel is a board-certified music therapist with a B.A. in Communication Disorders from Truman State University and a M.A. in Music Therapy from the University of Iowa. She owns a private practice in Texas called Music Therapy Services of Austin. Rachel employs other music therapists, treats a variety of diagnoses, and works with all ages from pediatrics to geriatrics. 

 Here is what you will learn:

  • What is Music Therapy
  • How she markets her practice
  • Who to network with
  • What she uses to invoice clients
  • How a website should look
  • Other revenue streams that are not one on one treatment
  • How she set up her web page
  • The importance of having a picture or video of yourself on your webpage to make it personal
  • Setting up an open house at someone else's business to promote your services
  • How she finds new clients
  • How she deals with insurance
  • What music Rachel is into
Direct download: 014_Rachel_See_Libsyn_Ready.mp3
Category:general -- posted at: 6:52pm CST

In this episode I had the opportunity to talk with Cyndee Bowen, a speech therapist who owns a private practice in Florida.   She knew she wanted to pursue a private practice right out of graduate school.  She became an independent practitioner in 2009, and in 2012 decided to take it to the next level and open a brick and mortar clinic.  Her private practice has been a success, and she is here to share some of her wisdom with you. 

 Here are some topics we cover:

  • billing insurance
  • marketing
  • practice management software
  • using debt to start a practice
  • having a niche
  • importance of a website
  • ASHA Private Practice Institute
Direct download: 013_Cyndee_Bowen_MP3_Ready_for_Libsyn.mp3
Category:general -- posted at: 6:04pm CST

Amanda is from the United States but currently lives in London where she created the website. Amanda helps healthcare practitioners have an online presence and market their business online.
Here are some topics we cover:
  • What Facebook does with your posts to make money and limit your exposure
  • Her suggestions on how to start a private practice or solo business 
  • How being an expert in a specific area can lead to entrepreneurship
  • How she overcame the fear of being a solopreneur
  • How her tech skills combined with her interest in health and beauty led to self employment
  • Therapy business ideas beyond trading your time for dollars
  • The importance of an online presence for your private practice
  • Why you need to collect email addresses to promote your private practice
  • Creating a website for your practice is easier than you think
Direct download: 012_Amanda_Cook_Private_Practice_Internet_Presence.mp3
Category:general -- posted at: 7:48am CST

I have received many questions from therapists that I want to present in this Podcast episode. I bring my wife Jennifer on to help out. Be sure and listen all the way to the end because I tell you what I do when doctors call me wanting information quickly about a client we serve. You will definitely want to scroll to the end of this post at for some great links that I mention in the podcast and a picture of the marketing poster I mentioned.

Here are the topics we cover:

  • Marketing poster and the QR code used on it
  • What to do when the doc calls needing fast information on a client
  • Shark Tank and the Entrepreneur Therapist
  • How to let a client know you are tired of sitting in poop in their house
  • Automatically be informed when Medicaid or Insurance is accepting new providers
  • What type of screenings my clinic does and what I recommend
  • What to do if a client switches providers and brings their previous evaluation report to you for treatment
  • What insurance providers are doing now with Prior Authorizations
  • Do you rent your therapy gym for events such as birthday parties?
  • What to do when a client doesn't pay for your services
  • Sissy Dog and Miss Kitty
Direct download: 011_Therapists_Questions_And_Answers.mp3
Category:general -- posted at: 10:50am CST

Kim Lewis is a Speech Therapist who does solo private practice. She treats pediatric clients in thier homes, daycares and schools. Kim also has a very helpful website at You will learn how Kim got started and how she markets her private practice. Allow Kim to peek your interest in developing a product that relates to the type of therapy you do.

Kim is a very innovative therapist that has allowed her talents to bring other forms of revenue to her private practice.

Direct download: 010_Kim_Lewis_-_Speech_Therapist.mp3
Category:general -- posted at: 7:11pm CST

Direct download: 09_009_Start_A_Therapy_Practice_-_An.mp3
Category:general -- posted at: 3:12pm CST

I coaxed my wife Jennifer into the cloffice (that's part closet part office) to sit down for an interview.  You have heard of the better half, well she is more than that to me.  If you so desire you can go to this post and see a lovely picture of Jennifer and I.  She is the one that makes it lovely, not I.

In this interview you will hear her take on the following:

What type of personality traits do you need to run a private practice

What she thinks are the best marketing tools that we use

How to start off

How to choose a location

Opening a therapy practice is hard work but worth it

What our kids have learned from our private practice

There may be a funny blooper or two placed after the music at the end

Direct download: 08_008_My_Wifes_Take_On_Opening_A_Therapy_Practice_-_Shes_an_O.T..mp3
Category:general -- posted at: 10:59am CST

Ideas of where to do therapy without owning or renting a physical location. Also tips I learned from my recent presentation. I also throw in a productivity tip and ask your help with a survey that you can learn a lot from.

Direct download: 007_Needs_Levelator_mp3_ready_for_Libsyn.mp3
Category:general -- posted at: 6:37pm CST

006 Therapy Private Practice Marketing and Referrals - Part 1

This is the first podcast episode about marketing and referrals for your private practice. I have also created a downloadable PDF file that further explains marketing and getting more referrals for your private practice.

Some of what you will learn in this podcast:

  • Who the most important person is in your marketing plan
  • What to do if you are just starting
  • People you need to market to
  • The most important type of person to be when marketing
  • What to put on your business card
  • What to put in your brochure
  • Who is your target audience
  • Social Media marketing
Direct download: 006_Therapy_Private_Practice_MP3_Use.mp3
Category:general -- posted at: 6:39pm CST

The Affordable Healthcare Act or Obamacare will affect everything in the next few years and it is not going away.

Here is what you will learn in this Podcast

  • What I learned at little known Healthcare meetings
  • What are Medical Homes
  • Who are the people pulling the strings in this system
  • What to expect as a consumer
  • What to expect as a doctor
  • What to expect as a therapist
  • Will reimbursement rates go down
  • Will my insurance premium go up
  • What steps can I take now
  • Concierge and Cashed Based Medicine


A quote I found regarding medical homes in AR--they were talking about adding hip and knee replacement and congestive heart failure but of course these quotes will apply to all.

(1) The type or types of small businesses that will be directly affected by the proposed rule, bear
the cost of the proposed rule, or directly benefit from the proposed rule. Health Care providers providing services for conditions covered under episodes included in the Arkansas Health Care Payment Improvement Initiative.
A description of how small businesses will be adversely affected. Some health care providers may benefit from the episode performance payment model, while those providing services that do not meet certain cost and quality standards will see reduced provider revenue. Impact to any individual provider will depend on the provider's behavior and performance.

go to this link and when you see "want more details on changing Medicaid regulations" pop up in the window that changes.

* The federal government has promised to pay the full cost of expansion until 2017. By 2020, states would shoulder 10 percent of the costs.
    Medical home explanation with links. For them
Wikipedia explanation of Medical Homes
US Department of Health and Human Services Medical Home explanation
Wisconsin Medical Homes
North Carolina Medical Homes
Medical Home Implementation by State by the American Academy of Pediatrics
Health Care Reform and Medical Homes at the American Academy of Pediatrics Website
American College of Physicians
      Helps doctors understand and set up a Medical Home. Lots of info here
Deloitte Center for Health Solutions Study on Medical Homes
Concierge Doctor
    Doctors can join to do this here
Wikipedia - Concierge Medicine
Concierge Medicine Journal
     Good blog to subscribe to keep updated on
Direct Access Laws per Physical Therapy
   Proposed changes in the Hippocratic oath...Scary stuff from Physicians for Reform
Video of the Arkansas Health Connector to the Health Exchange - Created by Arkansas Department of Health
Government Seeking Inclusion of "Social and Behavior Data in Health Records" Article

Direct download: 005_The_Future_Of_Healthcare.mp3
Category:general -- posted at: 11:59am CST

What You Will Learn in this Podcast:

  • Specifics of what you need in a treatment note
  • How to set up a treatment note template
  • What notes need to have in case of an audit
  • How to minimize time writing notes
  • Why you need to stop handwriting notes
  • Why, as a newbie independent clinician,  you don't need to pay monthly fees to a note writing software companies

Links Mentioned

Scott's Therapy Note

Direct download: 004_Treatment_and_Progress_Notes1.mp3
Category:general -- posted at: 7:10am CST

Tasks and activities that a therapist needs to start doing and thinking about whether you want to start a private practice today or years down the road

Direct download: 03_003_Where_to_Start.mp3
Category:general -- posted at: 4:01pm CST

In this Start a Therapy Practice Podcast. I walk you through our insurance billing process and give you definition of terms and billing tips to get started

Direct download: 02_002_Billing_Walk_Thru_Done.mp3
Category:general -- posted at: 7:21am CST

This is a brief launch episode where I introduce myself and give some background of how I got started with my private practice and grew it into two brick and mortar clinics. I also let you know what to expect in future episodes. 

Direct download: 01_001_Inaugural_Start_a_Therapy_Pra.mp3
Category:general -- posted at: 6:18pm CST